No. Partnership fees are not subject to sales tax. The price shown for each tier ($1,000–$6,000) is the total amount due. Only staff passes are subject to the 10.4% Seattle sales tax.
Your total cost is the partnership fee plus $110.40 per staff member ($100 + 10.4% tax). For example, an Exhibiting Partner with two staff would pay:
Under Washington State tax law, staff passes must be purchased as individual registrations with proper tax documentation. Your partnership investment covers your organization's tier benefits (exhibitor table, logo placement, lead retrieval, etc.), while staff passes cover individual conference access, meals, and the conference app.
We accept credit card and check payments. Purchase orders are also accepted — WSACA considers a PO a commitment to pay within 30 days of receiving an invoice. Invoices are generated automatically upon registration.
Please note: credit card payments are processed by e3 Creative (the management company of WSACA), and e3 Creative will appear as the vendor on your credit card statement.
Add-ons are included as part of your partnership registration and are not subject to additional sales tax. Table Power is $100 and Lead Retrieval is $250 — those are the total amounts due.
Step 1: Your organization's primary point of contact registers the partnership, selects your tier, uploads your company logo, and completes payment. You'll receive a confirmation email with your partnership details.
Step 2: Register each staff member who will attend. Each person needs their own pass. You can register staff using the link in your confirmation email, or go directly to the staff registration page.
No. You can register staff at any time after completing your partnership purchase, up until the May 15 deadline. Many partners complete Step 1 first and add staff later as they confirm who will attend.
This should be completed by your organization's primary point of contact for the conference — the person our team will work with on logistics, billing, logo submission, user group scheduling, and all coordination leading up to the event. Only one partnership registration is needed per organization.
Yes. After completing the first staff member's information, you'll be asked if you'd like to register additional attendees. Select "Yes" to add more staff members in the same session and check out with a single payment for all passes.
Each staff member still needs a unique individual email address. You can also enter your own email in the "Registrar Email" field to receive a copy of the invoice.
The logo upload is required during registration, but you can upload a placeholder and update it later. The final deadline to submit your company logo is May 11. Contact events@wsaca.org to update your logo after registration.
Accepted formats: JPG and PNG. We recommend a high-resolution file for the best display on the conference website and app.
Yes. Every person attending the conference on behalf of your organization — including those staffing your exhibitor table — must have a registered staff pass. Passes provide access to sessions, the exhibit hall, conference meals, and the conference mobile app.
"Slots" refers to the number of partnerships available at that tier. For example, "3" for Featured Partner means only three organizations can register at that level. Once all slots are filled, that tier is no longer available. Partnerships are first-come, first-served.
This is separate from the number of staff you can register — there is no limit on how many staff passes your organization can purchase at any tier.
By Invitation partnerships (Welcome Reception, Title, and Networking Partner) are premium, limited-availability packages with custom pricing and benefits. These are offered to organizations seeking high-visibility involvement. Contact us at events@wsaca.org to inquire about availability.
Core partnerships (Featured, Supporting, Exhibiting, and Non-Profit) are available to all organizations and can be registered directly online.
Exclusive means only one organization can hold that partnership (Welcome Reception Partner and Title Partner are each limited to a single partner). Limited means a small number of slots are available (e.g., Networking Partner).
The Non-Profit Partner tier ($1,000) is available exclusively to non-profit organizations and government agencies. If your organization qualifies, this is a great entry point for connecting with Washington's election administration community.
Partnerships are first-come, first-served. If a tier is sold out, it will no longer appear as an option during registration. You can also contact us at events@wsaca.org or call (360) 529-5628 to check current availability.
Lead Retrieval allows you to scan attendee badges at your exhibitor table to capture their name, email address, and contact information. After the conference, you'll receive a digital lead list of everyone you scanned.
Lead Retrieval is included with Featured Partner, Supporting Partner, and all By Invitation tiers. It's available as a $250 add-on for Exhibiting Partner and Non-Profit Partner.
Without Lead Retrieval, you'll still receive a post-conference attendee list with names, titles, and organizations — but not email addresses or direct contact details.
All partnership levels include a 6-foot skirted table with two chairs. Featured Partner and By Invitation tiers receive premium table locations near session entrances and high-traffic areas. All other tiers receive standard placement.
Electrical power is not included by default. If you need power for laptops, monitors, or product demos, add Table Power for $100 during registration.
The exhibit hall runs concurrently with Tuesday and Wednesday sessions.
Yes. You are welcome to ship exhibit materials to the hotel in advance. After you complete your partnership registration, our conference event team will follow up with detailed instructions on where and when to ship your materials, including the shipping address, labeling requirements, and receiving deadlines.
The Hilton Seattle Airport & Conference Center provides complimentary WiFi throughout the property, including the exhibit hall. For bandwidth-intensive product demos, we recommend having a backup plan (such as a mobile hotspot) in case of high demand.
The conference group rate at the Hilton Seattle Airport & Conference Center is $217 per night. Self-parking is complimentary for guests booked within the WSEC room block. The booking deadline is May 8, 2026.
Self-parking is complimentary for guests booked within the WSEC conference room block at the Hilton. If you are not staying at the hotel, please contact the venue directly for day-parking rates and availability.
Staff passes include conference meals served during the event, typically breakfast and lunch on session days (Tuesday through Thursday). Partners are also welcome to attend the Monday evening Welcome Reception. The Mariners networking outing on Tuesday evening is available for separate purchase.
Partnership cancellation requests must be received in writing at events@wsaca.org.
Staff pass cancellation requests must be received in writing by 5:00 PM PST on May 15, 2026. Please direct requests to events@wsaca.org.
Yes. If a registered staff member can no longer attend, you can transfer their registration to a different person at no charge. Contact events@wsaca.org to arrange a substitution. Transfers will be accommodated until May 29, 2026.
Still have questions? We're happy to help. Contact us at events@wsaca.org or call (360) 529-5628. For partnership inquiries, you can also reach out directly to discuss your options and find the best fit for your organization.
Register online in two simple steps. Questions? Reach out to our team.